Public Files and Folders, and the Logged Out Documents Experience

When a file or folder in the Documents Module is marked as Public, its icon on the Documents Home Page will turn blue, indicating that the Document / Folder is publicly accessible for individuals that are not logged in or do not use KAStrack to View / Download the file(s) via a URL Link or QR Code.

When using a URL Link to access a public document, the document can be viewed in your web browser and/or downloaded to your personal device.

How To: Designate a File is Public

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How To: Access A File's QR Code / URL Link

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When using a URL Link to access a public folder, the individual will see a simplified view of the Documents Home Page, showing only the publicly available documents within the folder, as well as any other public folders (and their public contents) within this folder.

How To: Designate a Folder is Public

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How To: Access A Folder's QR Code / Link

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The URL Link for a public folder only allows access to that Folder's contents and any public folder within its public contents - you cannot go up the folder hierarchy while logged out, the starting folder is the highest level of access you get.

Making a folder public does not automatically make its contents public - documents that you wish to have publicly accessible will each need to be marked public.

Public documents/folders containing a permissive/restrictive tag will not be accessible publicly, leading to a Not Authorized screen with an option to log in and view the document/folder (assuming the account you're logging into has access to the tag in question).