Folder and File Context Menu Explanations

Folder Context Menu Option Explanations

Option

Explanation

Properties

Selecting Properties from the context menu opens the Edit Folder modal,Properties Modal, allowing the user to update the folder title, tags, and establish if the folder should be set as pubic.

Defaults

“Defaults” is a dropdown menu option for Folders only. Clicking “Defaults” will open the Defaults for New Documents Modal, which allows the user to make customized settings for bulk uploads.

The user enters a title pre-fix instead of a title for bulk uploads.

Move To

Selecting Move To from the context menu opens a modal that allows the user to move a folder from its current location to another.

Delete

Selecting Delete from the context menu opens a Delete Folder modal that will ask the user to confirm that they want to delete the folder, including all the files, folders, and subfolders stored in the parent folder.

QR Code / Link

Selecting “QR Code / Link” from the context menu opens the Direct Access Modal for individual folders.

The user can use either the URL or QR Code to share access to the folders selected.

Access will be given to internal users who have permission to view the folder. Access will be given to external users if the folder is public.

Download

Selecting Download on the context menu opens the Download Modal, allowing the user to download all of the files located in the folder selected and the subfolders held within.

Selecting to the right of the folder opens a dropdown menu that shows all individual files being downloaded.

The download is not accessible to those without permission to access it. Restrictive tags can also be used to limit access and cannot be bypassed by a user.

File Context Menu Option Explanations

Option

Explanation

View

Selecting View from a file's context menu opens the document's Details Page.

Properties

Selecting Properties from a file's context menu opens the File Properties Modal, allowing the user to update the document parameters that were established when the new document was added.

Upload New Revision

Selecting Upload New Revision from a file's context menu is used to upload a new revision of an existing file. 

You can also drag and drop a file from your computer onto the name of an existing file to upload a new revision.

Move To

Selecting Move To from a file's context menu opens a modal that allows the user to move a file from its current folder to another.

Delete

Selecting Delete from a file's context menu will open a Delete Document Modal that will ask the user to confirm that they want to delete the file before it is permanently deleted. Once a user selects “Delete” from the Delete Document Modal, the files have been removed.

When a file that originates in the Documents Module is later linked to another module, it needs to be disassociated before the file can be deleted. If this is the case, the deletion warning will identify where the file needs to be unlinked before deletion can occur.

Download

Selecting “Download” from a file's context menu automatically downloads an individual file to your device. For the file to be shared with an external individual, the file must be designated as public.

The download is not accessible to those without permission to access it. Restrictive tags can also be used to limit access and cannot be bypassed by a user.

QR Code / Link

Selecting “QR Code / Link” from a file's context menu opens the Direct Access Modal for individual files.

The user can use either the URL or QR Code to share access to the files selected.

Access will be given to internal users who have permission to view the folder.  Access will be given to external users if the folder is public.