# Database Rules Tab Selecting “Rules” on a database context menu opens the Rules for database (DatabaseName) Page on the Rules Tab which shows the Rules Table. New rules can be added to the database from this tab. Selecting “Rules” from the Databases Table context menu will open a form’s Rules Tab that contains the Rules Table. The Rules Table shows the conditions, actions, and status of a rule. Rules can be filtered for efficient access. The Rules Tab is where new rules can be added to your Database. [![image.png](https://kaswiki.kastrack.com/uploads/images/gallery/2026-06/scaled-1680-/K8Dimage.png)](https://kaswiki.kastrack.com/uploads/images/gallery/2026-06/K8Dimage.png)
**Fields / Rules Page Context Menu Option Explanation**
**Option** **Explanation**
Add Entry Selecting “Add Entry” on the context menu opens a New Database Entry Modal.

The modal that appears for a new database entry has already been customized for that specific database and will vary significantly based on its purpose and design.

How To: Add an Individual Database Entry {{@325}}
Database Properties Selecting “Database Properties” on the context menu open the Database Properties Modal, allowing an individual to edit the specific permissions established when the database was created.
How To: Edit a Database {{@333}}
Field Selecting “Fields” on the context menu opens the Fields for database (DatabaseName) Page on the Fields Tab which shows the Fields Table. New fields can be added to the database from this tab.
Hot To: Add a Database Field {{@321}}
Rules Selecting “Rules” on the context menu opens the Rules for database (DatabaseName) Page on the Rules Tab which shows the Rules Table. New rules can be added to the database from this tab.
How To: Add a Database Rule {{@323}}
Manage Entries Selecting “Manage Entries” on the context menu opens the Entries for Database (DatabaseName) Page and the Database Entries Table. Entries can be added, imported, and exported on this page. Bulk edits can also be enabled for efficiency.
How To: Edit a Database Entry {{@3334}}
In a database, fields are the columns where individual pieces of data are stored. Database Rules define how each field behaves – the type of data it can hold, what is and is not allowed, as well as how it interacts with other fields. Within KAStrack, rules are required to have a Rule Name and Status (Active or Inactive). Conditions and Actions are optional fields in the New Database Rule Modal. Multiple conditions and / or actions as well as no conditions and / or actions can be used. ### Rules Conditions Conditions are what make field rules both powerful and flexible. They determine when, how, or if a rule applies. Conditions are what make field rules dynamic, allowing KAStrack to react to what a user enters or to what is stored in other fields. A condition is a logical statement that must be true in order for a field rule to activate. (You can think of it as “If X happens, then do Y.” When conditions are applied, rules will only be utilized if certain criteria are met. A Conditional Rule always has three parts, explained in the Structure of a Conditional Rule Table.
**The Structure of a Conditional Rule**
**Part** **Description** **Example**
Trigger What the rule watches Status
Condition What must be true = “Pending”
Action / Result What happens if the condition is true “Make Compliance Data field required”
Within KAStrack, a condition can be triggered by fields, the system, or steps.
**Conditional Triggers**
**Main Parameter** **Modifier 1** **Modifier 2** **Condition**
Form Fields General Is Equal To
Is Not Equal To
Matches Regular Expression
Does Not Match Regular Expression
Is Blank
Is Not Blank
Is Updated
Numeric <
<=
>
>=
System Current Time Is Before
Is After
User / On Behalf of User Is a Member of Certification Role
Is not a member of Certification Role
Is valid in Certification Role
Is not valid in Certification Role
Has access level
Does not have access level
Is logged in
Is not logged in
Is supervised by (direct)
Is supervised by (all)
User/ On Behalf of User: Username User/ On Behalf of User: Full Name General Is Equal To
Is Not Equal To
Matches Regular Expression
Does Not Match Regular Expression
Is Blank
Is Not Blank
Is Updated
Numeric <
<=
>
>=
Logged In User Is a Member of Certification Role
Is not a member of Certification Role
Is valid in Certification Role
Is not valid in Certification Role
Has access level
Does not have access level
Is logged in
Is not logged in
Is supervised by (direct)
Is supervised by (all)
Logged in User: Username Logged In User: Full Name General Is Equal To
Is Not Equal To
Matches Regular Expression
Does Not Match Regular Expression
Is Blank
Is Not Blank
Is Updated
Numeric <
<=
>
>=
Steps No Step Is the Current Step
Is Not the Current Step
Submitted Is the Current Step
Is Not the Current Step
There are different categories of Form Rule Actions.
**Forms Rules Actions**
**Category** **Available Rule Actions**
Field Management Show / Hide Fields, Change Validation of Fields, Change the Value of Fields, Lock / Unlock Fields, Increment a Sequential Number Field, Add / Remove CSS Class, Configure a signature field
Workflow Show Save and Next button, Do Not Allow Submission
Other Use An Alternative Entry PDF, Use An Alternate Filename For Entry PDF